Trainee Accounts Assistant

Date Posted: 30+ days ago

Job Description

We, the UK’s largest packaging distributor have an exciting opportunity for a trainee accounts administrator to join our head office finance team and support the General Ledger department. We are a committed equal opportunities employer that champions ‘dignity in the workplace’. Our focus is to provide customers with fully integrated and innovative packaging solutions, augmented by outstanding customer service. As a group we are continuing to grow significantly and always keen to attract new talent to our business.

Trainee Accounts Administrator Role
Working as part of our finance team, this full-time role is based in our Coventry Head Office on Middlemarch Business Park. The successful applicant will be responsible for supporting the wider General Ledger team, in the processing of overhead purchase orders and invoices. We operate 37.5 hours working week (can be either 9am-5pm or 9:30am-5:30pm) with half an hour lunch break. There is also the potential for us to support the successful applicant through training towards AAT qualifications after completion of their probationary period.

Trainee Accounts Administrator Responsibilities
Reporting to the General Ledger Supervisor, your responsibilities will include:

Log purchase orders and maintain spreadsheets
Match invoices to purchase orders checking that the details and prices correspond
Ensure purchase orders are signed by authorized personnel
Send lists each month to all the branches chasing for missing purchase order forms
Ensure all invoices are input at month end for accrual, and when required
Update overhead authorization list and ensure details are correct for audit purposes
Responsible for one off supplier accounts – complete and process the paperwork for payments
Investigate and query any invoices on one off supplier accounts that are older than 6 months which haven’t been paid
Entering overhead invoices onto finance system including General Ledger coding
Ensure all invoices received post PL close are listed at month end for accrual
Answer calls to suppliers chasing payment and general enquiries
Complete supplier statement reconciliations and new supplier account forms
Cover opening and distributing of post in colleague’s absence

Do you have the correct profile?
The ideal candidate will have some initial experience working within accounts/finance administration or support, but now be seeking a structured career path to progress further. Experience of working within a ‘high volume transaction environment and/or a similar multi-site organization would also be advantageous albeit not essential. There is certainly the need for strong IT/computing skills, in particular the use of Microsoft Word & Excel spreadsheets. Good all-round communication skills are a must and there is the need to be able to analyze and present financial information effectively. Underpinning all the above, we need someone who can work independently and with integrity and dedication, who is proactive and with a willingness to learn/develop.

Our Benefits
We provide a competitive basic starting salary and operate a range of rewarding bonus/incentive schemes. Our flexible employee benefits can include: -

25 days annual leave (rising to 27 days with service) plus all public/bank holidays
Contributory pension scheme
Free parking at many of our site locations
Range of company cars or cash allowance (including electric) for qualifying roles
Employee assistance program to support & advise with well-being & any issues
Extensive range of training/development & potential progression opportunities
Employee discount scheme (discounts on several major retail/leisure brands)
Simply Health/Dental Cover option or BUPA cover for qualifying roles
Tax free childcare (TFC) scheme
Enhanced maternity & paternity pay
Long service awards (5-40 years)
Charitable giving options
Financial support with eye-tests/purchasing glasses (DSE users only)
O2 Mobile discount scheme (up to 25% off)

Macfarlane Group is also dedicated to maximizing every employee’s potential, by providing career development plans and pathways in an environment that fosters personal growth and continuous improvement.

How to apply/next steps
This is an urgent appointment whereby we will be working to identify and review the very best of applicants swiftly in the hope of selecting our favored candidate to commence with us ASAP. (Please note we are holding zoom video-interviews during the pandemic). Due to the Covid-19 pandemic, we are continuing to adhere to Government guidelines whereby a significant number of our employees are working from home for the time being. Dependent on the precise role you have applied for, it is important to note that this may be a feature of your initial employment with us until Government advice changes and the situation improves. To make an application please simply click ‘apply’ ensuring that your CV is up to date and relevant.

All applications will be acknowledged, shortlisted applicants normally hearing from us within a week or two. Unsuccessful applicants will also be notified at the end of our process, although if you have not heard from us within a fortnight of applying, please assume your application has been unsuccessful.

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