newAdministration Support

Date Posted: 2 days ago
Pontefract WF9 2UJ

Job Description

Minsthorpe Community College

Job & Person Specification

Post Title: Administration Support

Grade: G3 – Point 3-4

Hours: Term-time plus 10 days – 37 hours per week

8.00am-4.00pm Monday to Thursday

8.00am-3.30pm Friday

Reporting to: Associate Team Leader - Admin

Overall Purpose of Post:

To form part of a multi-disciplined and college-wide support team, providing effective clerical,

administrative, and financial support to the college.

All adults working in, or on behalf of the college have a responsibility to safeguard and promote

the welfare of children. This includes:

  • Responsibility to provide a safe environment in which children can learn and develop.

  • To identify children who may be in need of extra help, who are suffering or are likely to

suffer significant harm. All staff then have a responsibility to take appropriate action to

prevent concerns from escalating, working with services as needed.

Employment checks required of this post:

  • Proof of eligibility to work in the UK
  • Proof of relevant qualifications (original certificates)
  • Two satisfactory references
  • DBS Enhanced Disclosure check
  • A Prohibition Order check
  • A medical assessment prior to commencement of employment.

Key accountabilities, duties and responsibilities:

  • Undertake reception duties, answering routine telephone and face to face enquiries and

signing in visitors

  • Assist with student first aid/welfare duties, looking after sick students, liaising with

parents/staff etc.

  • Assisting with arrangements for college trips, events, and visits by school nurse,

photographer etc.

  • Provide routine clerical support e.g. photocopying/reprographic services, filing, faxing,

emailing, complete routine forms

  • Maintain manual and computerised records/management information systems

  • Undertake typing, word-processing and other IT based tasks

  • Sort and distribute mail

  • Take notes at meetings

  • Collate student reports

  • Undertake routine administration e.g. registers/college meals

  • Operate relevant equipment/ICT packages (e.g. Word, Excel, Outlook, databases,

spreadsheets, Internet)

  • Arrange orderly and secure storage of supplies

  • Undertake routine financial administration e.g. collect and record monies as required

  • Be aware of and comply with policies and procedures relating to child protection, health,

safety and security, confidentiality and data protection, reporting all concerns to an

appropriate person

  • Be aware of and support difference and ensure equal opportunities for all

  • Contribute to the overall ethos/work/aims of the college

  • Appreciate and support the role of other professionals

  • Attend and participate in relevant meetings as required

  • Participate in training and other learning activities and performance development as


Other duties commensurate with the grade of the post as directed by the Principal/Line


Person Specification:

Criteria Essential/Desirable

Education, Training and A good level of formal education

Qualifications including GCSE English and Maths

Support Work in Schools (SWiS)

Level 2

NVQ Level 2 in Administration

Skills and Knowledge Good working knowledge of all

Microsoft packages including Word,

Excel, PowerPoint, and Outlook.

Knowledge of Sims MIS.

Good Numeracy/ Literacy Skills

Ability to work calmly under


Initiative, flexibility and ability to

handle change

Interpersonal skills to build effective

working relationships with student

and staff across the college

Organisational skills to prioritise

own workload and complete tasks

to required deadlines

Work constructively as part of a


Understanding college roles and

responsibilities and your own

position within these

Appropriate knowledge of First Aid

Experience Experience of working in an

administrative/support role.

Experience of working in a school


Personal Attributes Enjoy working alongside young

people and adults.

Be supportive of the aims and ethos

of Minsthorpe Community College.

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