Operations Office Assistant

Date Posted: Posted30+ days ago
London UB2 4SD

Job Description

Job description

TMB offers products and services to entertainment production and staging professionals, as well as architectural lighting specifiers and designers worldwide. With offices in Los Angeles, London, New York, Toronto and Beijing, TMB sells and supports a wide range of leading brands, many of which are highly technical and proprietary.

We are currently seeking an Operations Office Assistant in our Southall UK Location. This is an excellent opportunity to enter into an exciting sector of the entertainment industry!

Role and Responsibilities:

  • To assist the UK Office Supervisor with all administrative processes in the UK Sales Office

Duties and Responsibilities:

  • Answer telephone calls and redirect as necessary
  • Ensure Sales Orders and Quotes are generated in SBT in a suitably short time frame and that they are checked for accuracy before forwarding
  • Ensure Work Orders are generated in SBT in a suitably short time frame and that they are checked for accuracy before forwarding
  • Ensure that Commercial invoices and other associated shipping documentation is provided as needed and that it is checked for accuracy before forwarding
  • Ensure Sales Enquiry Forms are received with all necessary information and return to Sales staff if not
  • Ensure that Invoices are generated and checked for accuracy before end of day or that the temporary paperwork log is updated
  • Ensure all RMA, Memo Loan, Tech Support Repair Tickets and all other admin documentation and communications are completed timely, accurately and professionally
  • Ensure credit approval policies are appropriately applied
  • Additional duties as required

Qualifications and Education Requirements:

  • 2 years’ experience in an admin position

Preferred Skills:

  • Knowledge of MS Office

Job Types: Full-time, Permanent

Pay: £10.50-£11.50 per hour

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