newPersonal Assistant, EMEA Consumer Products (Maternity Cover)...

Date Posted: 6 days ago
Salary:
London

Job Description

63269BR Administrative Support Universal Brand Development

Responsibilities

PA to Regional Director UK /VP Retail EMEA, UBD Consumer products EMEA Retail
PA to Senior Creative Director EMEA, UBD Global Lifestyle Creative EMEA & Japan

ABOUT US
Universal Pictures were the first of the modern Hollywood studios, and over their one hundred years, they have been responsible for some of the world’s most memorable feature films. The home of ET, Jurassic Park, Despicable Me, Jason Bourne, Dracula, Bridget Jones, Mamma Mia!, The Mummy, Les Miserables, King Kong and the unstoppable Fast & Furious franchise, to name a few.

Universal Consumer Products EMEA oversees NBCUniversal's consumer product and digital licensing for Universal Pictures, NBC Television, Focus Features and Sprout Channel. Universal Consumer Products EMEA is part of NBCUniversal. NBCUniversal is one of the world's leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks, and a suite of leading internet-based businesses. NBCUniversal is a subsidiary of Comcast Corporation.

OVERVIEW
To run the day-to-day operations of the office and diary for the Regional Director UK /VP Retail EMEA, alongside the Senior Creative Director EMEA & Japan and to support their respective teams as and when required.

KEY RESPONSIBILITIES

EMEA VP & Senior Director Specific
  • To provide comprehensive assistance, support and be the right-hand person to both the Regional Director UK/VP Retail EMEA, and Senior Creative director EMEA & Japan.
  • To maintain working knowledge of the VP/Senior Directors current priorities such as projects, deadlines and conversations but also having their long-term goals in mind and work to support the successful delivery of these. This includes pre-empting mid-year review conversations, goal setting and having sight of each teams' movements throughout the year.
  • Liaise at the highest level with International stakeholders, both internal and external.
  • Manage the VP & Senior Director’s diaries with meetings and appointments, both internal and external. Recognise and determine level of priority, be able to react quickly to amended plans and weekly calendar changes.
  • Proactively bring awareness to potential upcoming trips, summits, planning travel and meetings accordingly.
  • Complete & submit all expenses ensuring timely settlement of corporate Credit Cards.
  • Manage the VP & Senior Director’s contacts lists and e-mail distribution lists.
  • Create and amend PowerPoint and Keynote presentations.
  • Review mail in VP & Senior Director’s inbox, particularly when they are travelling, monitor and manage out of office preferences.
  • Network on behalf of the VP, Senior Creative Director and the EMEA & Japan CP group both internally and externally in order to raise awareness of the team’s activity and nurture existing and new relationships.
  • Act as the VP & Senior Director’s ambassador for new members joining the team, working with HR, IT
and the post room on their behalf to ensure the appropriate on-boarding and welcome.

EMEA CP Group
  • Raise purchase orders for designated areas of the business including use of SNAP and SAP functions.
  • Organise, attend and take minutes of internal EMEA CP meetings e.g., Leadership Meetings and Team Huddles/Weekly’s.
  • Arrange internal EMEA team events including business meetings, team building days and training sessions.
  • Play an active role in the London based CP Social Committee.
  • Be the primary London-based point of contact for local office team assistants in Milan, Madrid, Munich, Paris and London. (i.e., G5 markets and their CP team assistants)
  • Regularly liaise with our LA Brand Development head office, handling requests, organising meetings and offering support with EMEA based conferences and events organised by LA head office
  • Regularly liaise with our Japan office contacts and team

Events
  • End to end ownership of stand-alone Consumer Products UK events and from time to time in other EMEA countries.

QUALIFICATIONS/ REQUIREMENTS
Experience
  • Extensive experience working at Personal Assistant level for senior management, preferably in the media / entertainment environment and ideally across multiple teams.
  • Previous experience within Consumer Products preferred.

Skills
  • Excellent verbal and written communication skills.
  • Skilled super-user of Microsoft office products including Word, PowerPoint, Excel, Outlook and G Mail.
  • Editing and creating Keynote presentations.
  • SAP/SNAP efficient for PO raising.
  • Proficient in both Mac and Windows software

PERSONAL CHARACTERISTICS
  • Communicative and collaborative. Understands the need to work as a team and quickly builds effective relationships across all levels of the organisation including Executive level.
  • Highly organised. Proactively and methodically plans ahead taking in to account the bigger picture. Responds effectively to urgent and last-minute changes and demands. Can manage conflicting priorities calmly and effectively to meet deadlines.
  • Proactively seeks out and shares relevant information in a timely manner. Approachable but able to prioritise professionally where required.
  • Ability to manage multiple projects and requests at once.
  • Ability to work independently and show a strong sense of initiative.
  • Ability to work with confidential and sensitive information with absolute discretion.

Qualifications/Requirements

Above

Sub-Business

UBD Consumer Products

Career Level

Experienced

City

London

State/Province

- -

Country

United Kingdom

About Us

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Notices

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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Job Detail

  • Job Id
    890768a9a4509bfc
  • Location
    London
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

Contact NBCUniversal

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