Personal Assistant / Marketing Coordinator – London

Date Posted: 10 days ago

Job Description

63766BR Marketing Filmed Entertainment Group


The PA to the Group Marketing Director and Marketing Coordinator is a pivotal role at the heart of the Marketing function in the Universal Pictures UK & Eire business. The role is responsible for supporting the Group Marketing Director and will also provide support for other areas of the Marketing department as listed below. As an important part of the team, the ideal candidate will be full of enthusiasm, understand the importance of ensuring the team is running smoothly and be passionate about what we do.

Supporting the Group Marketing Director on a daily basis:
  • Helping to facilitate a smooth flow of communication to and from internal and external colleagues on diary and email management
  • Creating and maintaining bespoke presentations
  • Arranging NDAs
  • Raising POs and organising invoices
  • Organising and supporting events, screenings and premiere communications
  • Organising all internal and external Marketing sessions and conferences
  • With the daily maintenance of information resources, and by giving general administrative support
  • Organising all international travel for the Group Marketing Director, including flights, accommodation, visas, etc.
  • Assisting with monthly expenses
  • Taking minutes & action points and managing internal monthly meetings
  • Supporting the CRM team by providing administrative support

Supporting the Marketing team on a daily basis:
  • Support on basic elements of media briefs – competitor release environment, macro environments, synopsis, chasing of departments for their input, initial stab at SWOT analysis
  • Support on developing and delivering creative materials
  • Support Marketing Managers to deliver allocated elements of broader campaigns
  • Uploading of media plans to MAGIC
  • Templated PVOD creative delivery
  • Assist in the organising and facilitating of planning sessions, kick offs and brainstorming sessions
  • Initial set up and templates for filmmaker decks and campaign summaries, basic slides plus ongoing QC of font, chasing up info from all teams and amalgamating plus general finessing
  • Assisting Brand Promotions, Special Projects and Creative Engagement leads and support with cover in situations of absence / leave
  • Smart sheet ordering

  • Previous experience in a PA/Coordinator capacity
  • Ability to create high-level, creative presentations – either ppt or keynote
  • Excellent ability in Microsoft Office software suite
  • Interest in the film industry
  • Analytical mindset
  • Hard-working
  • Committed and reliable
  • Trustworthy, tactful and diplomatic
  • Strong organisational skills and attention to detail
  • Excellent collaborator, team player with good people skills
  • Strong verbal and written communication skills
  • Ability to cope in a fast-moving and dynamic environment




International UPI

Career Level





- -


United Kingdom

About Us

For almost a century, Universal has been known for its diverse slate of films, including classics such as Jaws, the Jurassic Park series, Mamma Mia, Fast and Furious and Bourne. UPI owns and operates direct theatrical marketing and distribution of feature films in many locations around the globe including Austria, Australia, France, Germany, Italy, Korea, Mexico, Netherlands, Russia, Spain, Switzerland and UK & Eire. In other territories UPI market and distribute movies through its JV offices, as well as in select territories, licensees who are contracted to distribute on UPI's behalf.

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.


NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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